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Responsibilities
- Manage email calendar/schedules, mails management, communications, administrative and secretariat requirements of the superiors which include drafting, preparation and management of emails and business correspondences on their behalf (where required)
- Maintain comprehensive, accurate records (documented) for the department, (e.g. budgets, expenses, access cards, and other registers etc.)
- Attend meetings, minute taking, coordinate and organise internal and external appointments and meetings ensuring proper execution
- Collate and prepare information/presentations to support and brief the superiors prior to meetings, as well as undertake appropriate follow up actions
- Maintain a well-organised filling system to enable efficient retrieval of information and documents
- Anticipate challenges and plan accordingly ahead of need
- Monitor and follow up on tasks assigned
- Organise and plan events when required
- Coordinate cross department initiatives and projects where required
- Any other ad-hoc duties or projects as assigned
Requirements
- Diploma or degree with 5 years of working experience, preferably in executive support, secretarial roles, office administration or client services
- Proficient in Microsoft Office and remote collaboration tools and comfortable in adopting new technology tools
- Excellent written and verbal communication skills with high level of tact and discretion
- Able to professionally handle sensitive information and maintain complete confidentiality
- Proactive team player with strong interpersonal skills and the ability to work independently
- Self-driven, good initiative, well organised, meticulous and possess a strong sense of urgency
- Responsible, pleasant, approachable and eager to learn new skills
- Highly adaptable, ability to multi-task and work under pressure in a fast pace environment
- Ability to work on flexible schedules to remain contactable only on certain occasion when there's urgent work required during off-work (only if necessary)
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